September 8, 1977
Mr. Harry M. Mays
Dear Mr. Mays:
This is in reply to your letter of October 8, 1976, requesting an
opinion as to the legal permissibility, under the Federal Aviation
Regulations (FAR), of allowing private pilots to transport juvenile
wards of San Bernardino County.
By way of background, you have stated that the County Probation
Department currently employs a number of persons who possess private
pilot certificates. The department places a number of juveniles in
foster homes which are many hours during time from your central San
Bernardino facility. You wish to allow persons possessing private
pilot certificates to transport those juveniles by air. As we
understand the facts, the aircraft used would be rented on a per trip
basis. Aircraft operation is not part of the pilot's job description,
nor a condition of employment or advancement. The pilot would not be
compensated over and above his usual salary. The county would pay for
the aircraft rental charges.
We will answer your questions in the order which they have been
presented:
1. "Is it legal for the department to use personnel with pilot's
licenses to transport juvenile wards?" The privileges and limitations
of a private pilot certificate are found in Title 14, Code of Federal
Regulations (CFR), Section 61.118. The basic rules announced therein
states that "a private pilot may not act as pilot in command of an
aircraft that is carrying passengers for compensation or hire, act as
pilot in command of an aircraft." Subsection (a) of the regulations,
however, does allow a private pilot, for compensation or hire, to act
as pilot in command of an aircraft in connection with any business or
employment if the flight is only incidental to that employment or
business and the aircraft does not carry passengers for compensation
or hire.
So long as there is no compensation paid by or for the passengers, or
received by the pilot, for the flight, a private pilot may carry
passengers provided that the flight is only incident to employment.
Whether a flight is merely incident to employment or a necessary or
major part of his job requires a qualitative judgment based upon a
number of factors including, but not limited to, the following:
a. Is the piloting of an aircraft a condition of employment
or advancement; or a part of his job description? If so, flights would
not be "incident" to employment.
b. Is the pilot compensated, over and above his normal
income, for operating an aircraft? If so, the operation of the
aircraft is not merely "incidental" to his work.
c. How much of the pilot's work time is spent operating an
aircraft? The greater the amount of time, the less the operations are
"incident" to employment.
2. Is there any restriction as to the distance persons can be
transported? There is no distance restriction.
3. Could a person possessing a commercial license perform these
duties? If so, would there be any restrictions? A commercial pilot may
carry persons or property for compensation or hire, and may act as
pilot in command of an aircraft for compensation or hire, as stated in
FAR 61.139 (14 CFR 61.139). If the pilots are not already employees of
the Probation Department and are hired as independent contractors for
the purpose of providing a transportation service, the requirements of
FAR Part (135 Air Taxi/Commercial Operator) apply. These persons would
not be considered as executive, or business aviation pilots engaged in
Part 91 operation.
Sincerely,
DEWITTE T. LAWSON, JR.
Regional Counsel
cc:
William Sabourin
Deputy County Counsel