Buying a plane across the country is a pain and usually results in some wasted time, money, and airline flights. But I’ve done it a couple times and it’s just the fact that the planes are where you find them.
Here’s my basic process, would be interested to what improvements you all can come up with:
1. Get educated about what you’re buying. Zero in on a make and model and “era” (year) so that you can figure out all the gotchas related to that airframe. Join its type club or Facebook group and simply ask what the common problems are, desirable mods, or anything else that should be identified potential dealbreakers.
2. Armed with the knowledge of what to ask about, interview sellers and try to address as many problem areas as you can. Ask if the firewall has been wrinkled or inspected or ever repaired and what the condition and age of the fuel bladders is (common 182 problem areas, as an example), and weed out planes that are unsatisfactory on those items before bothering to go any further. The farther away the plane is, the less compromising you should be (and it should be mentioned that there will be any number of items that are dealbreakers even if the plane is at your home base).
3. Negotiate the deal and sign a written contract with the seller. That written contract should have a price, give the buyer rights to pre-buy inspection, a buyer’s inspection and test flight, and give the buyer the right to cancel the contract “for any reason at buyer’s sole discretion” based on the outcome of those inspections. I like to add as much detail about the aircraft as I can, I.e. that it is airworthy and in such-and-such condition (as represented by the seller) so that when airworthiness issues or condition-related issues are found during inspection, it makes it pretty clear that the plane is not as represented and the seller needs will need to pay to bring the plane up to its represented, airworthy, condition.
4. The contract will include a deposit, so when the deal is inked, pay that deposit into escrow (yes, absolutely use a title and escrow company, even if you’re not financing).
5. Now go back to your type club or owner’s Facebook group and ask for mechanics in that area that know the type. Arrange to have the mechanic either travel to the plane or have the plane taken to that mechanic. Make sure to direct the mechanic to specific areas you are concerned about!
6. If there are condition or airworthiness issues on the plane, break the deal or negotiate the price. Once the plane passes the inspection, NOW you fly out and see it.
7. Test flights, buyer’s inspections, etc - one last opportunity to break the deal from the buyer’s perspective and if everything looks good, finalize the deal and you’re done!
One thing I have thought about after buying a few planes is that in the future I think I’d opt to roll the pre-purchase inspection into an annual and just get it over with. Nothing like the anxiety of your first annual... but this poses a problem when the plane is a long ways away because when the plane is taken apart for prebuy (the natural time to roll into an annual), you haven’t seen or (more importantly) test flown it yet.
Some people balk at the idea of doing all this work before ever seeing the airplane. But my position on that front is why would you bother flying all over the country for planes where you don’t know if you and the seller can agree on price, where you don’t know if the plane is airworthy, where you don’t have any agreement in place that precludes the seller from just selling the plane out from under you, etc. The prebuy cost is the only real cost here, which is generally going to be about equivalent to the price of an airline ticket and a hotel, so I figure you might as well pay that money up front and save yourself the time and hassle if everything is not in order.